DUTIES & RESPONSIBILITIES: (Accounting Clerk)
Ø Reports to the Accountant for providing all Accounts services to the department.
Ø Make Salaries for Staff & Workers.
Ø In-charge for Pay-leaves for Staff & Workers.
Ø To ensure accurate accounting records for receipts and/or disbursements within the county.
Ø This is a responsible no supervisory position. Duties include performing a variety of
complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.
Ø Keep safe filing.
DUTIES & RESPONSIBILITIES: (Purchasing Clerk)
Ø Make Local Purchase Order (LPO) after receiving the Material Requisition Form from concerned staff and after receiving all quotation from suppliers.
Ø Keep safe filing.
Ø Make sure the materials are delivered to the concerned person or projects.
DUTIES & RESPONSIBILITIES: (QMS Controller)
Ø QMSC reports to the GM for all the aspect of Quality and its control.
Ø Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.
Ø Ensuring sequential numbering system in each and every outgoing correspondence.
Ø Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.
Ø Ensuring all correspondences regarding financial matters is forwarded to the GM.
Ø Ensuring all correspondences regarding contractual matters is forwarded to the CM.
Ø Ensure all correspondences reach proper department.
Ø Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.
Ø Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing.
Ø Coordinate and liaison with the HSE Dept. for the quality of safety acquired and implemented at individual running sites.
Ø Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.
DUTIES & RESPONSIBILITIES: (Site Secretary - Reliever)
Ø Maintain and manage daily schedule for PROJECT MANAGER / SITE ENGINEER
Ø Responsible in handling site incoming and outgoing emails.
Ø Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.
Ø Maintains and ensure proper filing system.
Ø Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.
Ø Taking dictation in shorthand and drafting, typing letters, internal memos and various correspondences, etc.
Ø Preparing Daily & Weekly Site Report.
Ø Answers/transfer telephone calls and relay messages to concerned personnel.
Ø Faxing, Photocopying and Scanning.
Ø Responsible for site office stationary stocks.
Ø Performs other related duties as required and assigned.
Ø In - charge in handling Petty Cash for Site Expenses.