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Document Controller, Secretary, Office Staff / Cle

Have 2 years experience in Qatar in a Construction Company, computer literate.

Work Preferences

Desired Salary
50000 Negotiable per year  
Availability
Immediate  
Desired Job Type
Full Time  
Can Travel for Work
Moderately  
Highest Education Level
Bachelor Degree  
Current Location
Qatar  
Willing to relocate?
No
Residency / Visa
Authorized to work in this location

Skills and Experience

Category Yrs. Exp. Last Used
Building & Construction Other 2 2009  

Employment History

Job Title
Document Controller
Industry
Construction
01/2009 to 09/2009

DUTIES & RESPONSIBILITIES: (Document Controller)

           

Ø  Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.

Ø  Ensuring sequential numbering system in each and every outgoing correspondence.

Ø  Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.

Ø  Ensuring all correspondences regarding financial matters is forwarded to the PM.

Ø  Ensuring all correspondences regarding contractual matters is forwarded to the CM.

Ø  Ensure all correspondences reach proper department.

Ø  Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.

Ø  Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing (soft and hard copy).

Ø  Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.

Ø   

Job Title
From Site Secretary, Document Controller, Purchasing Clerk to Accounting Clerk
Industry
Construction
08/2007 to 01/2009

DUTIES & RESPONSIBILITIES: (Accounting Clerk)

 

Ø  Reports to the Accountant for providing all Accounts services to the department.

Ø  Make Salaries for Staff & Workers.

Ø  In-charge for Pay-leaves for Staff & Workers.

Ø  To ensure accurate accounting records for receipts and/or disbursements within the county.

Ø  This is a responsible no supervisory position. Duties include performing a variety of

complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports.

Ø  Keep safe filing.



DUTIES & RESPONSIBILITIES: (Purchasing Clerk)       

                              

Ø  Make Local Purchase Order (LPO) after receiving the Material Requisition Form from concerned staff and after receiving all quotation from suppliers.

Ø  Keep safe filing.

Ø  Make sure the materials are delivered to the concerned person or projects.



DUTIES & RESPONSIBILITIES: (QMS Controller)

           

Ø  QMSC reports to the GM for all the aspect of Quality and its control.    

Ø  Responsible for receiving, circulating and recording all incoming and outgoing faxes, emails and hand deliveries.

Ø  Ensuring sequential numbering system in each and every outgoing correspondence.

Ø  Ensuring quality formats being used adequately for correspondences, submittals, transmittals to clients, consultants, subcontractors and within divisions and departments.

Ø  Ensuring all correspondences regarding financial matters is forwarded to the GM.

Ø  Ensuring all correspondences regarding contractual matters is forwarded to the CM.

Ø  Ensure all correspondences reach proper department.

Ø  Bring up quality forms, checklists as and when needed in coordination with QA/QC Engineer for technical aspects.

Ø  Maintain documentation for projects under taken by Contracting Division making in use the project numbering system for easy traceability and proper filing.

Ø  Coordinate and liaison with the HSE Dept. for the quality of safety acquired and implemented at individual running sites.

Ø  Coordinate with QA/QC Engineer for maintaining quality documentation so called, Document Register, Material Register & Drawing Register.



DUTIES & RESPONSIBILITIES: (Site Secretary - Reliever)



Ø   Maintain and manage daily schedule for PROJECT MANAGER / SITE ENGINEER

Ø  Responsible in handling site incoming and outgoing emails.

Ø  Organizing and keeping well-organized files and ensure confidential information and documents are handled with complete discretion.

Ø  Maintains and ensure proper filing system.

Ø  Classifies, sorts, files and retrieve correspondence, records and other site documents as requested.

Ø  Taking dictation in shorthand and drafting, typing letters, internal memos and various correspondences, etc.

Ø  Preparing Daily & Weekly Site Report.

Ø  Answers/transfer telephone calls and relay messages to concerned personnel.

Ø  Faxing, Photocopying and Scanning.

Ø  Responsible for site office stationary stocks.

Ø  Performs other related duties as required and assigned.

Ø  In - charge in handling Petty Cash for Site Expenses.

Qualifications

Completed Institution Degree / Qualification
2001 Saint Pauls Business School - Philippines Bachelor of Science in Accountancy